Team Capacity Planning Calculator
Work out the hours your team really has for planned work in a sprint or month, after time off and other work, and compare them with the work you plan.
- Free
- No sign-up to try
- Works as you type
Team capacity
Load (planned work ÷ capacity)
121.2%
Hours available for planned work
314 h
Capacity minus planned work
−66 h
- Working hours = people × hours per week × weeks − days off × hours per day.
- Capacity = working hours × share of time for planned work.
- Load = planned work ÷ capacity × 100; above 100% means more work than time.
Free, no sign-up to try. Save it as a live calculator you can share; an estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
How it works
How the Team Capacity Planning Calculator works
- 1
Enter your numbers
Every result updates as you type, with the formula shown under it.
- 2
Check the method
See how each number is worked out and what it assumes.
- 3
Save it as a Room
Share a live calculator: others can change the numbers and see the result update.
Worked example
What it makes
Example inputs
- People on the team
- 6
- Working hours per person per week
- 40
- Weeks in the sprint or period
- 2
- Days off in the period, whole team
- 4
- Hours in a working day
- 8
- Share of time for planned work
- 70 %
- Estimated hours of planned work
- 380
Results
- Load (planned work ÷ capacity)
- 121.2%
- Hours available for planned work
- 314 h
- Capacity minus planned work
- −66 h
How it's calculated
- Working hours = people × hours per week × weeks − days off × hours per day.
- Capacity = working hours × share of time for planned work.
- Load = planned work ÷ capacity × 100; above 100% means more work than time.
- Assumes: The share for planned work covers meetings, support and interruptions; 60–80% is a common starting point.
- Assumes: Estimates are taken at face value: build in a buffer if past estimates ran over.
An estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
Who it's for
Who uses it
Engineering managers
Plan a sprint the team can actually finish.
Agency resource managers
Check a month's bookings against the team's hours.
Project leads
Show stakeholders why a deadline needs more people or less scope.
Good to know
What to consider
- The share for planned work covers meetings, support and interruptions; measure yours if the estimate feels off.
- Estimates are taken at face value: add a buffer if past work ran over.
Questions
About the Team Capacity Planning Calculator
What share of time should go to planned work?
It varies by team. Teams with support duties or many meetings often have well under three quarters of their time for planned work. Track a few sprints and use what you see.
Can I share the calculator with my team or a client?
Yes. The Room keeps the calculator live: anyone with the link can change the numbers and see the result update, with the method and assumptions on the same page.
Make your calculator now
Free, no sign-up to try. It becomes a Room you can edit, publish and share.
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