FTE Calculator
Convert the hours your full-time and part-time people worked into full-time equivalents, for headcount reports, budgets and planning.
- Free
- No sign-up to try
- Works as you type
Full-time equivalents
Full-time equivalents (FTE)
15.50
Average FTE per person
0.86
Full-time hours in the period
160 h
- Full-time hours = full-time hours per week × weeks.
- FTE = hours worked ÷ full-time hours.
- Average FTE per person = FTE ÷ people.
Free, no sign-up to try. Save it as a live calculator you can share; an estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
How it works
How the FTE Calculator works
- 1
Enter your numbers
Every result updates as you type, with the formula shown under it.
- 2
Check the method
See how each number is worked out and what it assumes.
- 3
Save it as a Room
Share a live calculator: others can change the numbers and see the result update.
Worked example
What it makes
Example inputs
- Hours worked in the period, all staff
- 2,480
- Full-time hours per week
- 40
- Weeks in the period
- 4
- People who worked those hours
- 18
Results
- Full-time equivalents (FTE)
- 15.50
- Average FTE per person
- 0.86
- Full-time hours in the period
- 160 h
How it's calculated
- Full-time hours = full-time hours per week × weeks.
- FTE = hours worked ÷ full-time hours.
- Average FTE per person = FTE ÷ people.
- Assumes: Count hours worked or paid consistently; some FTE rules count paid leave, others don't.
- Assumes: Some laws and grant rules define FTE differently (for example capping each person at 1.0): check the rule you report under.
An estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
Who it's for
Who uses it
HR teams
Report headcount as FTE for a budget or survey.
Managers
Compare team size across part-time and full-time staff.
Finance
Work out cost per FTE from payroll hours.
Good to know
What to consider
- Laws and grant rules sometimes define FTE differently, for example capping each person at 1.0: check the rule you report under.
- Decide whether paid leave counts as hours worked and keep it consistent.
Questions
About the FTE Calculator
How is FTE calculated?
Hours worked ÷ (full-time hours per week × weeks in the period). 2,480 hours over 4 weeks at 40 hours a week is 2,480 ÷ 160 = 15.5 FTE.
Can I share the calculator with my team or a client?
Yes. The Room keeps the calculator live: anyone with the link can change the numbers and see the result update, with the method and assumptions on the same page.
Make your calculator now
Free, no sign-up to try. It becomes a Room you can edit, publish and share.
Create my calculatorRelated
Related tools
- Team Capacity Planning CalculatorWork out the hours your team really has for planned work in a sprint or month, after time off and other work, and compare them with the work you plan.
- Utilization Rate CalculatorWork out your team's billable utilization and what reaching your target rate would add in revenue each year.
- Salary to Hourly CalculatorTurn a yearly salary into its hourly, daily, weekly and monthly equivalent, using your own hours per week and paid weeks per year.