Meeting Cost Calculator
Put a number on a recurring meeting: its cost each time it runs, its cost per year, and the people-hours it takes.
- Free
- No sign-up to try
- Works as you type
Meeting cost
Cost per meeting
$480
Cost per year
$23,040
People-hours per year
384 h
- Cost per meeting = people × hourly cost × meeting length in hours.
- Cost per year = cost per meeting × meetings per week × weeks a year.
Free, no sign-up to try. Save it as a live calculator you can share; an estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
How it works
How the Meeting Cost Calculator works
- 1
Enter your numbers
Every result updates as you type, with the formula shown under it.
- 2
Check the method
See how each number is worked out and what it assumes.
- 3
Save it as a Room
Share a live calculator: others can change the numbers and see the result update.
Worked example
What it makes
Example inputs
- People in the meeting
- 8
- Average hourly cost per person
- $60
- Meeting length
- 60 min
- Meetings per week
- 1
- Weeks a year it runs
- 48
Results
- Cost per meeting
- $480
- Cost per year
- $23,040
- People-hours per year
- 384 h
How it's calculated
- Cost per meeting = people × hourly cost × meeting length in hours.
- Cost per year = cost per meeting × meetings per week × weeks a year.
- Assumes: Hourly cost is pay plus on-costs; use a loaded rate if you have one.
- Assumes: Preparation, travel and the time it takes to refocus afterwards are not included.
An estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
Who it's for
Who uses it
Managers
Decide whether a weekly meeting is worth its time.
Operations leads
Show what trimming a standing meeting would free up.
Team leads
Make the case for shorter meetings or fewer attendees.
Good to know
What to consider
- Use a loaded hourly cost (pay plus on-costs) for a truer figure.
- Preparation and the time it takes to get back into focused work are not counted, so this is a floor.
Questions
About the Meeting Cost Calculator
Does a high cost mean the meeting should go?
Not on its own. Some meetings save more time than they take. Use the number to ask whether the meeting needs everyone, all of its length, or every week.
Can I share the calculator with my team or a client?
Yes. The Room keeps the calculator live: anyone with the link can change the numbers and see the result update, with the method and assumptions on the same page.
Make your calculator now
Free, no sign-up to try. It becomes a Room you can edit, publish and share.
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