Absenteeism Cost Calculator
Work out your absence rate and what absence costs a year in pay for absent days and the cover you bring in.
- Free
- No sign-up to try
- Works as you type
Absenteeism cost
Yearly cost (pay plus cover)
$105,000
Absence days per year
300
Absence rate
2.61%
Pay for absent days
$66,000
- Absence days = employees × absence days per employee.
- Absence rate = absence days per employee ÷ working days × 100.
- Yearly cost = absence days × (daily pay + share needing cover × cost of cover).
Free, no sign-up to try. Save it as a live calculator you can share; an estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
How it works
How the Absenteeism Cost Calculator works
- 1
Enter your numbers
Every result updates as you type, with the formula shown under it.
- 2
Check the method
See how each number is worked out and what it assumes.
- 3
Save it as a Room
Share a live calculator: others can change the numbers and see the result update.
Worked example
What it makes
Example inputs
- Employees
- 50
- Absence days per employee per year
- 6
- Working days per year
- 230
- Average pay per day
- $220
- Absence days that need cover
- 50 %
- Cost of cover per day (temp, overtime)
- $260
Results
- Yearly cost (pay plus cover)
- $105,000
- Absence days per year
- 300
- Absence rate
- 2.61%
- Pay for absent days
- $66,000
How it's calculated
- Absence days = employees × absence days per employee.
- Absence rate = absence days per employee ÷ working days × 100.
- Yearly cost = absence days × (daily pay + share needing cover × cost of cover).
- Assumes: Absent days are paid; set pay to 0 if yours are unpaid.
- Assumes: Lost output, missed deadlines and managers' time are not included.
An estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
Who it's for
Who uses it
HR teams
Put a yearly cost on absence for a wellbeing business case.
Operations managers
Budget for temp and overtime cover.
Small business owners
See what a few extra absence days a year add up to.
Good to know
What to consider
- Lost output, missed deadlines and managers' time are not counted, so the real cost is usually higher.
- Treat absence data with care: the aim is to understand cost and causes, not to single people out.
Questions
About the Absenteeism Cost Calculator
How is the absence rate worked out?
Absence days per employee divided by working days per year, times 100. With 6 days absent out of 230 working days, the rate is about 2.6%.
Can I share the calculator with my team or a client?
Yes. The Room keeps the calculator live: anyone with the link can change the numbers and see the result update, with the method and assumptions on the same page.
Make your calculator now
Free, no sign-up to try. It becomes a Room you can edit, publish and share.
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