Automation Time Savings Calculator
Estimate the hours and money you save by automating a repeated task, how many months the setup takes to pay back, and the first-year result.
- Free
- No sign-up to try
- Works as you type
Automation time savings
Hours saved per month
32.0 h
Net saving per month
$980
Months to pay back the setup
3.1 mo
Net saving in the first year
$8,760
- Hours saved = times per month × minutes by hand × share removed ÷ 60.
- Net monthly saving = hours saved × hourly cost − automation cost per month.
- Payback = setup cost ÷ net monthly saving.
- First year = net monthly saving × 12 − setup cost.
Free, no sign-up to try. Save it as a live calculator you can share; an estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
How it works
How the Automation Time Savings Calculator works
- 1
Enter your numbers
Every result updates as you type, with the formula shown under it.
- 2
Check the method
See how each number is worked out and what it assumes.
- 3
Save it as a Room
Share a live calculator: others can change the numbers and see the result update.
Worked example
What it makes
Example inputs
- Times the task is done per month
- 400
- Minutes it takes by hand
- 6 min
- Share of that time automation removes
- 80 %
- Hourly cost of the person doing it
- $40
- Automation cost per month
- $300
- One-off setup cost
- $3,000
Results
- Hours saved per month
- 32.0 h
- Net saving per month
- $980
- Months to pay back the setup
- 3.1 mo
- Net saving in the first year
- $8,760
How it's calculated
- Hours saved = times per month × minutes by hand × share removed ÷ 60.
- Net monthly saving = hours saved × hourly cost − automation cost per month.
- Payback = setup cost ÷ net monthly saving.
- First year = net monthly saving × 12 − setup cost.
- Assumes: Saved time is used for other work; if it isn't, the money saving is not real.
- Assumes: Maintenance and fixing failed runs are included in the monthly cost you enter.
An estimate from the numbers you enter, not financial advice. Check the result against your own records before you rely on it.
Who it's for
Who uses it
Operations teams
Pick which manual task to automate first.
Automation builders
Show a stakeholder the payback on a workflow.
Finance
Check a vendor's savings claim with your own numbers.
Good to know
What to consider
- Time saved only becomes money saved if people use it for other work.
- Include upkeep and fixing failed runs in the monthly cost.
Questions
About the Automation Time Savings Calculator
Why not assume automation removes all the time?
Most automations still need someone to check exceptions, handle failures or start the run. Set the share removed to what you expect after that work.
Can I share the calculator with my team or a client?
Yes. The Room keeps the calculator live: anyone with the link can change the numbers and see the result update, with the method and assumptions on the same page.
Make your calculator now
Free, no sign-up to try. It becomes a Room you can edit, publish and share.
Create my calculatorRelated
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